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AAFC Metadata Application Profile

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Department of Agriculture and Agri-Food Editor: Patricia Redmond Patricia.Redmond@agr.gc.ca

Summary of Metadata Attribute Set

For these attributes, the entry type may be auto-populated for Programs and Services (CMI) and some groups, but user entry for other groups. The fields affected will have further specifications stated in 4.0.


Section Attribute Metadata Type Obligation Entry Type In Use
4.1 AAFC Collection Descriptive Mandatory Auto-pop & User Yes
4.2 AAFC Presentation Template Type Descriptive Mandatory Auto-pop & User Yes
4.3 AAFC Primary Lane Descriptive Mandatory Auto-pop & User Yes
4.4 Administrative Parent ID Administrative Optional


4.5 Audience Descriptive Optional User No


4.6 Content Coordinator Name Administrative Optional User No
4.7 Content Coordinator Name Administrative Optional User No
4.8 Content Coordinator Team Administrative Optional User No


4.9 Content Owner Name Administrative Optional User No
4.10 Content Owner Position / Title Administrative Optional User No
4.11 Content Owner Team Administrative Optional User No
4.12 Coverage (domestic) Descriptive Optional User No


4.13 Coverage (international) Descriptive Optional User No


4.14 Creator Administrator Mandatory Auto-pop & User Yes
4.15 Date for Review Administrative Mandatory User Yes
4.16 Date Issued Admistrative Mandatory Auto-pop Yes
4.17 Date Last Updated Admistrative Mandatory Auto-pop Yes
4.18 Date Modified Administrative Mandatory Auto-pop & User Yes
4.19 Date Reviewed Admistrative Optional User Yes
4.20 DCR Name System Mandatory Auto-pop Yes
4.21 DCR Type System Mandatory Auto-pop Yes
4.22 Delegate of Responsibility Name Administrative Optional User No
4.23 Delegate of Responsibility Position Administrative Optional User No
4.24 Delegate of Responsibility Team Administrative Optional User No
4.25 Description Descriptive Optional Auto-pop & User Yes
4.26 Destination Delivery System Mandatory Auto-pop Yes


4.27 Filename System Mandatory Auto-pop Yes
4.28 Format Descriptive Mandatory Auto-pop Yes
4.29 Identifier Administrative Mandatory Auto-pop Yes
4.30 Keywords Descriptive Optional Auto-pop & User Yes
4.31 Language Administrative Mandatory Auto-pop Yes
4.32 Next Review Period Administrative Mandatory User Yes
4.33 Presentation System Mandatory Auto-pop Yes
4.34 Subject (aafccore) Descriptive Mandatory Auto-pop & User Yes


4.35 Subject (gccore) Descriptive Mandatory Auto-pop & User Yes


4.36 Title Administrative Mandatory Auto-pop & User Yes


4.37 Type Descriptive Mandatory Auto-pop & User Yes


4.38 Valid Date Administrative Optional User No


4.39 vpath System Mandatory Auto-pop Yes
4.40 vpathprod System Mandatory Auto-pop Yes
TABLE OF CONTENTS

SUMMARY OF METADATA ATTRIBUTE SET 4 1.0 INTRODUCTION 8 1.1 Purpose of this Document 8 1.2 Intended Audience 8 1.3 Definition and Purpose of Metadata 8 1.4 Purpose of an Application Profile 9 2.0 SCOPE 9 2.1 Categories of Metadata 9 2.2 Business rules 9 2.3 Key Referring Documents 9 3.0 ATTRIBUTES 10 4.0 INTERNET METADATA ATTRIBUTE SET 11 4.1 AAFC Collection 11 4.2 AAFC Presentation Template Type 12 4.3 AAFC Primary Lane 13 4.4 Administrative Parent ID 14 4.5 Audience 15 4.6 Content Coordinator Name 16 4.7 Content Coordinator Position 17 4.8 Content Coordinator Team 18 4.9 Content Owner Name 19 4.10 Content Owner Position/Title 20 4.11 Content Owner Team 21 4.12 Coverage (domestic) 22 4.13 Coverage (international) 23 4.14 Creator 24 4.15 Date for Review 25 4.16 Date Issued 26 4.17 Date Last Updated 27 4.18 Date Modified 28 4.19 Date Reviewed 29 4.20 DCR Name 30 4.21 DCR Type 31 4.22 Delegate of Responsibility Name 32 4.23 Delegate of Responsibility Position 33 4.24 Delegate of Responsibility Team 34 4.25 Description 35 4.26 Destination Delivery 36 4.27 Filename 37 4.28 Format 38 4.29 Identifier 39 4.30 Keywords 40 4.31 Language 41 4.32 Next Review Period 42 4.33 Presentation 43 4.34 Subject (aafccore) 44 4.35 Subject (gccore) 45 4.36 Title 46 4.37 Type 47 4.38 Valid Date 48 4.39 vpath 49 4.40 vpathprod 50 APPENDIX A – REFERENCE 51 GLOSSARY 52


1.0 Introduction 1.1 Purpose of this Document The purpose of the AAFC Internet Metadata Application Profile is to fully describe how to apply metadata to information resources within the department’s internet, AAFC Online. The intent is to offer working level details to comply with Government of Canada and departmental metadata and associated standards.

The AAFC Internet Metadata Application Profile captures the business rules, type of entry and input, guidance and best practices for completing fields within the Content Management System (CMS). The CMS is responsible for streamlining and enhancing Web publishing processes and capabilities to support the electronic communication and service delivery needs of AAFC.

1.2 Intended Audience The intended audience for this document includes, but is not limited to: • Information Architecture Services – Information Management Program (IMP) • E-Communications – Communications and Consultations Branch (CCB) • Portal and Content Services – Integrated Web Solutions • Website Development Services – Integrated Web Solutions

1.3 Definition and Purpose of Metadata The definition for metadata stated in the Standard on Metadata is:

“Metadata defines and describes the structure and meaning of information resources, and the context and systems in which they exist. It is used to support efficient and effective management of these information resources over time.”

Metadata is used for description of resources, retrieval and management of information, identification of resource ownership, interoperability, e-commerce and other data properties. Metadata summarizes the key qualities, properties, or attributes of a given resource. It facilitates the discovery of resources and enables dynamic delivery of content to different sections within a web site or to different web sites so that content is written once but used many times (concept of reuse). As well, it enables the life cycle management of resources from creation to disposition. Metadata can be used to trigger events in a life cycle so that content can be refreshed, removed or archived as appropriate and according to the Government of Canada’s record retention policies.

In the context of this Internet Metadata Application Profile, metadata provides a description of the content on the web page. The fields in the CMS are separated into administrative, descriptive and system metadata. These fields may be auto-populated or applied by the user by selection of terms(s) or by free-text description. 1.4 Purpose of an Application Profile An application profile is a set of attributes brought together from one or more namespace schemas for local application. Application profiles describe how standard schemas are to be used.

2.0 Scope The Internet Metadata Application Profile offers a complete description of the metadata attribute set for electronic content, as it applies to AAFC Online.

2.1 Categories of Metadata This metadata attribute set is divided into three categories: Administrative metadata – Information such as Date Issued and Next Review Date are necessary to effectively access, use and manage AAFC resources. Descriptive metadata – Information describing the intellectual content of the object, like Description and Subject, used primarily as an aid to indexing and retrieving a resource. System metadata – Information, such as File Name and DCR Name, which provide necessary identification and used to properly render the content onto AAFC Online. 2.2 Business Rules The Internet Metadata Application Profile also outlines the specific AAFC business rules for completing each metadata attribute. 2.3 Key Referring Documents Please refer to Appendix A for documentation.


3.0 Attributes Each attribute will be presented in the following format:


Attribute Attribute Description Identification Term Name A unique token assigned to the term. URI A Uniform Resource Identifier used to identify the term. Label A human-readable label assigned to the term. Defined by An identifier of a namespace or a pointer to where the attribute is defined. Definition Type of term A property, class, vocabulary encoding scheme, or syntax encoding scheme. Definition A statement that represents the concept and essential nature of the term. Comment Additional information about the term or its application. References References to additional resources for further explanation and guidance for the application of the term. Relations Encoding Scheme The described term is qualified by the referenced scheme. Constraints Obligation Indicates whether the property is required to always or sometimes be present. The options are: • Mandatory – should always be present • Optional – may be present Metadata Type Indicates the type of data that can be represented in the value of the term. The options are: • Administrative • Descriptive • System Entry Type Indicates the method in which the value is selected. The options are: • Auto-populated • User entry – may be user selected or free-text description Occurrence Indicates any limit to the repeatability of the property. Current Use Indicates whether the property is currently applied in the system. Guidance Explanation of Usage Provides a description on why and how to use the property. Example of HTML Syntax Provides an example of the HTML syntax as it is provided at AAFC Online.


4.0 Internet Metadata Attribute Set For ease of reference, the following attributes have been arranged in alphabetical order.

4.1 AAFC Collection Attribute Attribute Description Identification Term Name collection URI Label AAFC Collection Defined by AAFC-AAC Definition Type of term Property Definition A group of content organized or owned by a specific business client or organized by theme or topic. Comment Identifies groups of content for which a left-hand navigation menu below a lane menu is required in the presentation layer. References AgriDoc: #384444 Relations Encoding Scheme AAFC Collection Scheme (aafc.collection) Constraints Obligation Mandatory Metadata Type Descriptive Entry Type Auto-populated Exception: It is not auto-populated for Common-Commun, Rural Secretariat and Co-operatives Secretariat Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The Collection Value is used to categorize web pages into specific topics and assist in navigation. The collection value will be provided in the left-hand menu under the appropriate lane. The breadcrumbs are set-up the following way: Home>Lane>Collection.

How to Use In the ‘Descriptive’ tab of the CMS, the user must select the appropriate value in the drop down menu. There are two different AAFC Collection controlled vocabularies. All Primary Lane values, except Programs and Services, will use the same AAFC Collection controlled vocabulary. For Programs and Services, the collection value will be auto-populated.

  • Requests to add, modify or remove values must be sent to E-Communications, who will begin the change request process. The Information Architecture Services’ Metadata Specialists will verify the values, and ensure that the values in the CMS have been updated correctly.

Example of HTML Syntax <meta name="aafc.collection" title="aafcCollection" content="AgriInvest" />

4.2 AAFC Presentation Template Type Attribute Attribute Description Identification Term Name presentationTemplateType URI Label AAFC Presentation Template Type Defined by AAFC-AAC Definition Type of term Property Definition The attribute is used to select the content page presentation template. Comment Used to indicate to the web presentation application, AAFC Online, which content page presentation template it should use to display the content record. Therefore, the attribute is used to match the TeamSite DCR to the presentation layer .jsp that is being rendered. References Relations Encoding Scheme AAFC controlled vocabulary (aafc.presentationtemplatetype) Constraints Obligation Mandatory

Metadata Type Descriptive Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use Use this attribute to indicate to AAFC Online which content page presentation template should be used to display the content record.

How to Use The default value is 2 columns. The user would need to manually change the value using the drop down menu if a different value was required. Example of HTML Syntax Not applicable

4.3 AAFC Primary Lane Attribute Attribute Description Identification Term Name primaryLane URI Label Primary Lane Defined by AAFC-AAC Definition Type of term Property Definition The Primary Lane groups together web pages of similar interests or themes in order to dynamically generate the presentation layer requirements (style sheets, banners, navigation menus, etc). Comment References Relations Encoding Scheme AAFC Primary Lane Scheme (aafc.primaryLane) Constraints Obligation Mandatory

Metadata Type Descriptive Entry Type Auto-populated Exception: It is not auto-populated for Common-Commun, Rural Secretariat and Co-operatives Secretariat Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The Primary Lane is used to denote the first level of content below the Home page, into general subject/thematic areas. This attribute is driven by the business/content areas. It divides content into major sections that share a common top left navigation menu (Lane menu) and other presentation attributes (Lane banner graphic, style sheets, etc). The Primary Lane determines the location and presentation of the content by loading the appropriate presentation layer requirements (style sheets, banners, navigation menus, etc). The breadcrumbs are set-up the following way: Home>Lane>Collection

How to Use In the ‘Descriptive’ tab of the CMS, the user must select the appropriate value in the drop down menu. For all branches, except Common-Commun, Rural Secretariat and Co-operatives Secretariat, the value is auto-populated.

  • Requests to add, modify or remove values must be sent to E-Communications, who will begin the change request process. The Information Architecture Services’ Metadata Specialists will verify the values, and ensure that the values in the CMS have been updated correctly. E-Communications is involved in the process for how the Primary Lane is assigned to resources.

Example of HTML Syntax <meta name="aafc.primaryLane" title="aafcPrimaryLane" content="Producers" />


4.4 Administrative Parent ID Attribute Attribute Description Identification Term Name administrativeParentID URI Label Administrative Parent ID Defined by AAFC-AAC Definition Type of term Property Definition An identification number relating to the parent (original) web page. Comment References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type Property is not operational Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Property is not operational Example of HTML Syntax Property is not operational

4.5 Audience Attribute Attribute Description Identification Term Name audience URI http://purl.org/dc/terms/audience

Label Audience Defined by DCMI Metadata Terms Definition Type of term Property Definition A class of entity for whom the resource is intended or useful. Comment To identify this resource as being of interest to a specific demographic. References Relations Encoding Scheme Government of Canada Audience Scheme (gcaudience)

Constraints Obligation Optional Metadata Type Descriptive Entry Type User entry (user selected) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use Use the attribute to identify the group(s) for whom the information and services are intended.

How to Use This attribute is not currently in use at AAFC. Example of HTML Syntax <meta name="dcterms.audience" title="gcaudience" content="business" />

4.6 Content Coordinator Name Attribute Attribute Description Identification Term Name contentCoordinatorName URI Label Content Coordinator Name Defined by AAFC-AAC Definition Type of term Property Definition The names of the person(s) who have the authority to edit the content. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative

Entry Type User entry (free-text description) Occurrence Repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the person(s) who is allowed to edit the content.

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a name, the field is limited to 100 characters. Example of HTML Syntax Not applicable









4.7 Content Coordinator Position Attribute Attribute Description Identification Term Name contentCoordinatorPosition URI Label Content Coordinator Position Defined by AAFC-AAC Definition Type of term Property Definition The role of the person(s) who have the authority to edit the content. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type User entry (free-text description) Occurrence Repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the role of the person(s) who are allowed to edit the content.

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a position title, the field is limited to 200 characters. Example of HTML Syntax Not applicable









4.8 Content Coordinator Team Attribute Attribute Description Identification Term Name contentCoordinatorTeam URI Label Content Coordinator Team Defined by AAFC-AAC Definition Type of term Property Definition The team name of the person(s) who has the authority to edit the content. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type User entry (free-text description) Occurrence Repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the team name of the person(s) who are allowed to edit the content.

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a team name, the field is limited to 200 characters. Example of HTML Syntax Not applicable









4.9 Content Owner Name Attribute Attribute Description Identification Term Name contentOwnerName URI Label Content Owner Name Defined by AAFC-AAC Definition Type of term Property Definition The name of the person with the highest level of accountability in creation of the content. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type User entry (free-text description) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the person with the highest level of accountability in creation of the content. It is always the Assistant Deputy Minister (ADM).

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a name, the field is limited to 200 characters. The field is not repeatable and if a user provides more than one name in the field it will treat it as one entry. Example of HTML Syntax Not applicable









4.10 Content Owner Position/Title Attribute Attribute Description Identification Term Name contentOwnerPositionTitle URI Label Content Owner Position/Title Defined by AAFC-AAC Definition Type of term Property Definition The title of the person with the highest level of accountability in creation of the content. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative

Entry Type User entry (free-text description) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the title of the person with the highest level of accountability in creation of the content. It is always the Assistant Deputy Minister (ADM).

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a position title, the field is limited to 200 characters. The field is not repeatable and if a user provides more than one position title in the field it will treat it as one entry. Example of HTML Syntax Not applicable









4.11 Content Owner Team Attribute Attribute Description Identification Term Name contentOwnerTeam URI Label Content Owner Team Defined by AAFC-AAC Definition Type of term Property Definition The team name the person with the highest level of accountability in creation of the content. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative

Entry Type User entry (free-text description) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the team name of the person with the highest level of accountability in creation of the content. The person with the highest level of accountability is the Assistant Deputy Minister (ADM).

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a team name, the field is limited to 200 characters. The field is not repeatable and if a user provides more than one team name in the field it will treat it as one entry. Example of HTML Syntax Not applicable








4.12 Coverage (domestic) Attribute Attribute Description Identification Term Name coverage URI http://purl.org/dc/terms/coverage

Label Coverage (domestic) Defined by DCMI Metadata Terms Definition Type of term Property Definition The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant. Comment Spatial topic and spatial applicability may be a named place or a location specified by its geographic coordinates. References Relations Encoding Scheme Regions of Canada (gcregions) http://geogratis.gc.ca/STATS/XML/CanadaProvRegions.jsp.xml

Constraints Obligation Optional Metadata Type Descriptive Entry Type User entry (user selected) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use To identify the geographic scope of the content of this resource for resource discovery and research purposes.

How to Use This attribute is not currently in use at AAFC. Example of HTML Syntax <meta name=”dcterms.spatial” title=”gcregions” content=”Canada”/>






4.13 Coverage (international) Attribute Attribute Description Identification Term Name coverage URI http://purl.org/dc/terms/coverage

Label Coverage (international) Defined by DCMI Metadata Terms Definition Type of term Property Definition The spatial or temporal topic of the resource, the spatial applicability of the resource, or the jurisdiction under which the resource is relevant. Comment Spatial topic and spatial applicability may be a named place or a location specified by its geographic coordinates. References Relations Encoding Scheme ISO 3166-1:2006 http://www.iso.org/iso/home/standards/country_codes/iso-3166-1_decoding_table.htm

Constraints Obligation Optional Metadata Type Descriptive Entry Type User entry (user selected) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use To identify the geographic scope of the content of this resource for resource discovery and research purposes.

How to Use This attribute is not currently in use at AAFC. Example of HTML Syntax Not applicable






4.14 Creator Attribute Attribute Description Identification Term Name creator URI http://purl.org/dc/elements/1.1/creator

Label Creator Defined by DCMI Metadata Terms Definition Type of term Property Definition An entity primarily responsible for making the content of the resource. Comment To identify the entity responsible for the intellectual content of this resource. References Relations Encoding Scheme For titles of federal institutions Registry of Applied Titles http://www.tbs-sct.gc.ca/fip-pcim/reg-eng.asp

For Government of Canada organizational divisions and subdivisions Government Electronic Directory Service (GEDS) http://sage-geds.tpsgc-pwgsc.gc.ca/

Constraints Obligation Mandatory Metadata Type Administrative

Entry Type Auto-populated/User entry Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is important for a number of reasons including rights management, assisting in the determination of archival value and other lifecycle processes. This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use The Government of Canada (creator 1) and Agriculture and Agri-Food Canada (creator 2) are auto-populated. A third creator can be added using GEDS as a reference. The field allows for free-text. Each portion of the Creator attribute is entered separately in the CMS so there is no need to separate each unit with a period. For the Creator field, up to 200 characters are allowed. In the HTML syntax, each bureaucratic units and sub-divisions is separated with using a semi-colon (“ ; “). Example of HTML Syntax <meta name="dcterms.creator" content="Government of Canada;Agriculture and Agri-Food Canada;Research Branch" />




4.15 Date for Review Attribute Attribute Description Identification Term Name dateForReview URI Label Date For Review Defined by Government of Canada Web Content Management System - Metadata Element Set Definition Type of term Property Definition Date on which the issued resource will be revisited for evaluation of relevance or timeliness. Comment References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Mandatory Metadata Type Administrative Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is to be used to ensure the accuracy, relevance and timeliness of information on a web site. This attribute can serve to provide the author, editor and publisher with a reminder that the content should be reviewed for its accuracy, relevance and timeliness. This date must occur after Date Issued or Date Modified and ideally, before Valid Date. Though this attribute was not intended for publication to the web, it does appear in the HTML <Header>.

How to Use Date For Review is system generated by adding Date Reviewed to Next Review Period (selected number of months). All dates will be entered in the form YYYY-MM-DD, as specified by the ISO 8601. At this time, there is no trigger within the workflow system to notify the author or editor with a reminder that the content should be reviewed and/or updated. Example of HTML Syntax <meta name="gcterms.dateForReview" title="W3CDTF" content="2011-05-28" />




4.16 Date Issued Attribute Attribute Description Identification Term Name issued URI http://purl.org/dc/terms/issued

Label Date Issued Defined by DCMI Metadata Terms Definition Type of term Property Definition Date of formal issuance (e.g., publication) of the resource onto the web. Comment References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Mandatory Metadata Type Administrative Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The Date Issued attribute is used to capture the date the resource was first made available to the public on an Internet site. For legal purposes, this is an important date if users make decisions based on information provided by government departments. As well, it is useful for maintenance, resource discovery and evidentiary purposes. This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use The Date Issued is auto-populated. All dates will be entered in the form YYYY-MM-DD, as specified by ISO 8601. Example of HTML Syntax <meta name="dcterms.issued" title="W3CDTF" content="2009-03-10" />







4.17 Date Last Updated Attribute Attribute Description Identification Term Name dateLastUpdated URI Label Date Last Updated Defined by Government of Canada Web Content Management System - Metadata Element Set Definition Type of term Property Definition Date on which the content resource was last changed within the CMS. Comment To document the last date on which a change (major or minor) has been made to this resource for maintenance, evidentiary, and system and workflow purposes. References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Mandatory Metadata Type Administrative Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use Date Last Updated identifies when any change has been made to the resource and the resource is saved in the CMS.

How to Use Date Last Updated is system generated and is pre-populated from system date on Teamsite DCR creation and subsequently changed when the resource is re-saved in the CMS. Date Last Updated cannot be manually changed. All dates will be entered in the form YYYY-MM-DD, as specified by ISO 8601.

Example of HTML Syntax <meta name="gcterms.dateLastUpdated" title="W3CDTF" content="2011-09-30" />







4.18 Date Modified Attribute Attribute Description Identification Term Name modified URI http://purl.org/dc/terms/modified

Label Date Modified Defined by DCMI Metadata Terms Definition Type of term Property Definition The date when a substantial revision is done to the resource and is then re-published to the web. Comment To document when a significant change has been made to this resource to assist users in determining the currency of the content and for life-cycle management of the resource. References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Mandatory Metadata Type Administrative Entry Type auto-populated when the page is first issued/published. It will be user entry after that initial population. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is used to document the date on which a significant change to the content of the resource was made. For formatting changes or small grammatical changes, the value of this attribute should not change; instead the Date Last Updated attribute will be used. This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use This attribute must always have a value in the CMS. When a page is first published the Date Modified will be auto-populated with the date of publication. Date Modified is manually edited and replaces Date Issued in the footer of the page when a DCR is revised with substantial changes. All dates must be entered in the form YYYY-MM-DD, as specified by ISO 8601. There is a calendar option available to use when entering the date. Date modified cannot be a date that is earlier than Date Issued. Example of HTML Syntax <meta name="dcterms.modified" title="W3CDTF" content="2010-04-09" /> .




4.19 Date Reviewed Attribute Attribute Description Identification Term Name dateReviewed URI Label Date Reviewed Defined by Government of Canada Web Content Management System – Metadata Element Set Definition Type of term Property Definition The last date on which the issued resource was revisited for evaluation of relevance or timeliness. Comment To indicate that this resource was reviewed and is current. References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Optional Metadata Type Administrative Entry Type User entry Note: If a date is not selected by the user, it will auto-populate with the date it was published. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use Use this attribute to ensure the accuracy, relevance and timeliness of information on a web site. The attribute indicates to the author, editor, publisher or end-user that the content was accurate as of a specific date.

How to Use Date Reviewed is manually edited, though if left blank by the user the field will be populated with the date it was published. This date would remain until manually updated. All dates must be entered in the form YYYY-MM-DD, as specified by ISO 8601. There is a calendar option available to use when entering the date. Example of HTML Syntax <meta name="gcterms.dateReviewed" title="W3CDTF" content="2010-05-28" />








4.20 DCR Name Attribute Attribute Description Identification Term Name dcrName URI Label DCR Name Defined by AAFC-AAC Definition Type of term Property Definition An identifier linking resources that belong to a collection of resources. Comment References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The DCR Name is important for system-related issues, identification and navigation.

How to Use The field is auto-populated. It cannot be modified by the user. Example of HTML Syntax Not applicable



4.21 DCR Type Attribute Attribute Description Identification Term Name dcrType URI Label DCR Type Defined by AAFC-AAC Definition Type of term Property Definition A reference to a group of related resources by an identifier assigned within the CMS providing a pathway to a specific record. Comment References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The DCR Type is important for system-related issues, identification and navigation.

How to Use This field is auto-populated. It cannot be modified by the user. Example of HTML Syntax Not applicable









4.22 Delegate of Responsibility Name Attribute Attribute Description Identification Term Name delegateOfResponsiblitiyName URI Label Delegate of Responsibility Name Defined by AAFC-AAC Definition Type of term Property Definition The name of the person who has the Delegate of Responsibility. They have been delegated responsibility for content by the Content Owner. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type User entry (free-text description) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the name of the person appointed by the Content Owner who approves content to be published to the web.

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a name, the field is limited to 200 characters. The field is not repeatable and if a user provides more than one name in the field it will treat it as one entry. Example of HTML Syntax Not applicable







4.23 Delegate of Responsibility Position Attribute Attribute Description Identification Term Name delegateOfResponsibilityPosition URI Label Delegate of Responsibility Position Defined by AAFC-AAC Definition Type of term Property Definition The position of the person with the Delegate of Responsibility. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type User entry (free-text description) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the position title of the person appointed by the Content Owner who approves content to be published to the web.

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a position title, the field is limited to 200 characters. The field is not repeatable and if a user provides more than one position title in the field it will treat it as one entry. Example of HTML Syntax Not applicable








4.24 Delegate of Responsibility Team Attribute Attribute Description Identification Term Name delegateOfResponsibilityTeam URI Label Delegate of Responsibility Team Defined by AAFC-AAC Definition Type of term Property Definition The name of the team or branch of the Delegate of Responsibility. Comment To reflect the ownership structure per page according to the approved web governance framework. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Administrative Entry Type User entry (free-text description) Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use It is used to state the team name of the manager appointed by the Delegate of Responsibility who approves content to be published to the web.

How to Use This attribute is not currently in use at AAFC. However, if a user wants to provide a team name, the field is limited to 200 characters. The field is not repeatable and if a user provides more than one team name in the field it will treat it as one entry. Example of HTML Syntax Not applicable





4.25 Description Attribute Attribute Description Identification Term Name description URI http://purl.org/dc/elements/1.1/description

Label Description Defined by DCMI Metadata Terms Definition Type of term Property Definition A narrative account of the content of the resource. Comment Limited to 2000 characters. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Descriptive Entry Type Auto-populated Note: The field is initially populated by Metatagger, then verified by the Metadata Analysts. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is used to assist the user in determining the relevance of the resources on a search results page or on a links page without having to navigate to each resource.

How to Use The system limits data entry to 2000 characters. The description should be written in the language of the resource. For bilingual introductory (or splash) pages repeat the attribute for each language. The field can be auto-populated, but also allows user entry.

Example of HTML Syntax <meta name="dcterms.description" content="Agriculture and Agri-Food Canada provides information and programs for those who raise animals or who grow plants for food, feed or industrial use. Agricultural producers will find information about economic forecasts and statistics, policies and acts, incentive programs and other services" />




4.26 Destination Delivery Attribute Attribute Description Identification Term Name destinationDelivery URI Label Destination Delivery Defined by Government of Canada Web Content Management System – Metadata Attribute Set Definition Type of term Property Definition The destination(s) to which a piece of content is to be published (e.g., Internet, Extranet, Intranet, etc). Comment To identify the delivery output destinations to support publishing and dynamic display purposes. References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated Occurrence Not repeatable Current Use In use Guidance Explanation of Usage Why to Use Use this attribute to indicate where a record will be published (Internet, Extranet, Intranet, channels, or particular sections of web sites, etc). This attribute is used by the CMS in order to render the content to the correct online destinations.

How to Use The field is auto-populated. It cannot be modified once the record is created. Example of HTML Syntax Not applicable






4.27 Filename Attribute Attribute Description Identification Term Name filename URI Label Filename Defined by AAFC-AAC Definition Type of term Property Definition The file name is the specific file or folder where the record resides. Comment References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated

Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The Filename is important for system-related issues, identification and navigation.

How to Use The field is auto-populated. It cannot be modified once the record is created. Example of HTML Syntax Not applicable









4.28 Format Attribute Attribute Description Identification Term Name format URI http://purl.org/dc/elements/1.1/format

Label Format Defined by DCMI Metadata Terms Definition Type of term Property Definition The physical or digital manifestation of the resource. Comment References Relations Encoding Scheme Government of Canada Format Scheme (gcformat) http://www.collectionscanada.gc.ca/webarchives/20071120030246/www.tbs-sct.gc.ca/im-gi/mwg-gtm/fmt-fmt/docs/2003/schem_e.asp

Constraints Obligation Mandatory Metadata Type Descriptive Entry Type Auto-populated Occurrence Not repeatable Current Use In use Guidance Explanation of Usage Why to Use This attribute is used to describe the media-type to determine software, hardware or other equipment needed to display or operate the resource. Examples of dimensions include size and duration.

How to Use The field is auto-populated. It cannot be modified once the record is created. All resources should be described using a “type/sub-type” designation. Terms must be selected from a registered controlled vocabulary. If you require additional Internet Media Types (MIME) types, you can add them to your list of terms but it is recommend that you notify the authority for the gcformat scheme as identified in the IMRC – dc.format Guidelines in order that terms can be added to the formal GC scheme if they represent common needs. Example of HTML Syntax <meta name="dcterms.format" title="gcformat" content="text/html" />



4.29 Identifier Attribute Attribute Description Identification Term Name identifier URI Label Identifier Defined by AAFC-AAC Definition Type of term Property Definition An unambiguous reference to the resource within a given context. Comment Represented as a series of numbers. References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type Administrative Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The identifier is used for identification purposes. It appears as part of the URL for the record’s web page.

How to Use The field is auto-populated. Example of HTML Syntax Not applicable









4.30 Keywords Attribute Attribute Description Identification Term Name keywords URI Label Keywords Defined by Definition Type of term Property Definition A word or phrase describing the content of the resource and not found in one of the subject controlled vocabularies. Comment To provide content owners the opportunity to include free text information that is not represented in the controlled vocabulary. References Relations Encoding Scheme Constraints Obligation Optional Metadata Type Descriptive Entry Type Auto-populated Note: The field is autopopulated by Metatagger, and then verified by the Metadata Analysts Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use Keywords are useful for providing additional terms for the user. It may serve as another access point for search engines.

How to Use Add acronyms, publication numbers, cataloguing or report numbers, phrases and frequently used words or terms by which users commonly access the resource. Between each word provide a comma (,) and then a space. For the Keywords field, up to 2000 characters is allowed. The field can be auto-populated, but also allows user entry.

Tips for selecting keywords

• Add common words to scientific terms or vice versa when not in a controlled vocabulary. • Use keywords only if no terms adequately describe the resource from the list of the subjects • Select keywords that capture the most unique characteristics of the resource. Example of HTML Syntax <meta name=”keywords” content =”mad cow disease”>



4.31 Language Attribute Attribute Description Identification Term Name language URI http://purl.org/dc/elements/1.1/language

Label Language Defined by DCMI Metadata Terms Definition Type of term Property Definition The language of the intellectual content of the resource. Comment To identify the language(s) of this resource for the purpose of application processing (accessibility, search, workflow, etc.). References Relations Encoding Scheme ISO 639.2/T Codes for the Representation of Names of Languages http://lcweb.loc.gov/standards/iso639-2/langhome.html

Constraints Obligation Mandatory Metadata Type Administrative Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use It is used to identify the language of the intellectual content of a resource. This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use The field is auto-populated. It cannot be modified once the record is created. Example of HTML Syntax <meta name="dcterms.language" title ="ISO639-2" content="eng"> <meta name=”dcterms.language” title =”ISO639-2” content=”fra”>






4.32 Next Review Period Attribute Attribute Description Identification Term Name nextReviewPeriod URI Label Next Review Period Defined by AAFC-AAC Definition Type of term Property Definition The period representing the end at which time the content must be reviewed for accuracy, relevance, correctness, intellectual applicability, etc. Relates to the life-cycle management of content. Comment To indicate the period for which content has relevance. References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Mandatory Metadata Type Administrative Entry Type User entry Note: The user may select from a drop down list the number of months until the next review period. If the user does not choose, the default is ‘12’ months. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is used to identify the period of time when a resource should be reviewed for relevance from a legal, service delivery perspective, or intellectual content perspective (e.g., a policy, program or service is applicable).

How to Use The user may select the appropriate time frame for the resource up to 36 months. If they do not choose a value, then the default value, 12 months, will be provided. Example of HTML Syntax Not applicable







4.33 Presentation Attribute Attribute Description Identification Term Name presentation URI Label Presentation Defined by AAFC-AAC Definition Type of term Property Definition The presentation layer value indicates how the page is rendered at the front end. Comment References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is used by the presentation layer when rendering pages.

How to Use The field is auto-populated. When the DCR is first created, the value 1 or 0 will be chosen. Example of HTML Syntax Not applicable









4.34 Subject (aafccore) Attribute Attribute Description Identification Term Name aafcSubject URI http://purl.org/dc/elements/1.1/subject

Label Subject (aafccore) Defined by DCMI Metadata Terms Definition Type of term Property Definition The topic of the resource. Comment References AgriDoc #384444 Relations Encoding Scheme Agriculture and Agri-Food Canada Subject Taxonomy (aafcsubject)

Constraints Obligation Mandatory Metadata Type Descriptive Entry Type Auto-populated Note: The field is populated by Metatagger, and then verified. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use It is used to describe what the content of this resource is about through the use of controlled terms. The AAFC subject values (aafcsubject) provide more granular, precise description of AAFC’s business and operational activities than the Government of Canada Core Subject Thesaurus (gccore). This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use Select terms that represent the concept of the web page. The field can be auto-populated, but also allows user entry.

Example of HTML Syntax <meta name="aafc.subject" title="aafcsubject" content="rural development;agricultural economics" />





4.35 Subject (gccore) Attribute Attribute Description Identification Term Name subject URI http://purl.org/dc/elements/1.1/subject

Label Subject (gccore) Defined by DCMI Metadata Terms

Definition Type of term Property Definition The topic of the resource. Comment This attribute is meant to standardize subject values across government departments and will enhance GC Canada site search. References Relations Encoding Scheme Government of Canada Core Subject Thesaurus (gccore) http://www.thesaurus.gc.ca/recherche-search/thes-eng.html

Constraints Obligation Mandatory Metadata Type Descriptive Entry Type Auto-populated Note: The field is populated by Metatagger, and then verified. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use It is used to describe what the content of this resource is about through the use of controlled terms. Gccore values represent subjects at a higher level than values selected from aafccore. This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use Select terms that represent the concept of the web page. The field can be auto-populated, but also allows user entry.

Example of HTML Syntax <meta name= “dcterms.subject” title= “gccore” content= “agriculture”>





4.36 Title Attribute Attribute Description Identification Term Name title URI http://purl.org/dc/elements/1.1/title

Label Title Defined by DCMI Metadata Terms Definition Type of term Property Definition A name given to the resource. Comment References Relations Encoding Scheme

Constraints Obligation Mandatory Metadata Type Administrative

Entry Type Auto-populated (for CMI) and User entry (for all other users) Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The Title is the official name of the resource and is used to help distinguish one resource from another. Meaningful titles should be assigned for accessibility, speed of identification, and to facilitate control. This attribute must be expressed in the HTML <Header> to comply with the Standard on Metadata.

How to Use For CMI (Programs and Services), the title is the Program Name, and it is auto-populated. For all other users, the title is manually entered. For the Title field, up to 2000 characters are allowed. Use a hyphen [–] preceded and followed by space as the separator when adding additional contextual information to a resource title unless this will cause confusion for persons reading the title. Spell out acronyms and abbreviations. Example of HTML Syntax <meta name="dcterms.title" content="Pulses and Special Crops" />





4.37 Type Attribute Attribute Description Identification Term Name type URI http://purl.org/dc/elements/1.1/type

Label Type Defined by DCMI Metadata Terms Definition Type of term Property Definition The nature or genre of the content of the resource. Comment To provide additional information about the purpose of this resource to assist with information management and resource discovery. To assist users in interpreting information contained in this resource by identifying its internal structure. References AgriDoc #384444 Relations Encoding Scheme AAFC Type Scheme (aafc.type) Constraints Obligation Mandatory Metadata Type Descriptive

Entry Type Auto-populated Note: The field is populated by Metatagger, and then verified. Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use This attribute is useful in understanding the purpose or function of the record and it provides indications as to the internal structure of a resource's content. It is used for categorizing content by type, e.g. policy, abstract, presentation.

How to Use Select a term that represents the concept of the web page. There can only be one type selected. The field can be auto-populated, but also allows user entry.

Example of HTML Syntax <meta name="dcterms.type" title="aafctype" content="contact information" />




4.38 Valid Date Attribute Attribute Description Identification Term Name dateValid URI Label Valid Date Defined by Government of Canada Web Content Management System – Metadata Element Set Definition Type of term Property Definition The end date of the date range representing the applicability for intellectual or legal relevance e.g., the end date on which a policy, program or service is applicable. Comment To indicate the last date on which this resource has relevance. References Relations Encoding Scheme W3CDTF http://www.w3.org/TR/NOTE-datetime

Constraints Obligation Optional Metadata Type Administrative Entry Type User entry Occurrence Not repeatable Current Use Not in use Guidance Explanation of Usage Why to Use Use this attribute to identify when a resource will stop being relevant from a legal or service delivery perspective (e.g. a policy or service is applicable). The resources are still made available on the web site even though the content of the resource is no longer valid (e.g., for “sun-setting” programs and services, resources might still be available to the public as information that such a program or service was available but the program no longer is).

How to Use Valid Date is manually edited. All dates must be entered in the form YYYY-MM-DD, as specified by ISO 8601. There is a calendar option available to use when entering the date. Example of HTML Syntax Not applicable







4.39 vpath Attribute Attribute Description Identification Term Name vpath URI Label vpath Defined by AAFC-AAC Definition Type of term Property Definition A reference to a group of related resources by an identifier assigned within the CMS providing a pathway to a specific record. Comment References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The vpath is important for system-related issues and identification.

How to Use The field is auto-populated. It cannot be modified by the user. Example of HTML Syntax Not applicable









4.40 vpathprod Attribute Attribute Description Identification Term Name vpathprod URI Label vpathprod Defined by AAFC-AAC Definition Type of term Property Definition A reference to a group of related resources providing the pathway to a specific record. Comment References Relations Encoding Scheme Constraints Obligation Mandatory Metadata Type System Entry Type Auto-populated Occurrence Not repeatable Current Use In Use Guidance Explanation of Usage Why to Use The vpathprod is important for system-related issues and identification.

How to Use The field is auto-populated. It cannot be modified by the user. Example of HTML Syntax Not applicable










Appendix A – Reference

Metadata specifications

List of Controlled Vocabulary Agriculture and Agri-Food Canada (2007) – AgriDOC # 384444

Content Management System specifications

Web Content Management Solution (CMS) Project Charter Agriculture and Agri-Food Canada (2006) – AgriDOC # 481534

AAFC Web Renovation Information Architecture Principles Agriculture and Agri-Food Canada, E-Communications Unit, CCT (2006) – AgriDOC #1790807

Other Metadata References

Government of Canada. (2007). Web Content Management System Metadata Element Set. http://www.gcpedia.gc.ca/gcwiki/images/9/9e/Web_Content_Management_System_Metadata_Element_Set.doc

Government of Canada. (2007). Web Content Management System Metadata Application Profile. http://www.gcpedia.gc.ca/gcwiki/images/c/c7/Web_Content_Management_System_Metadata_Application_Profile.doc

Treasury Board of Canada Secretariat. (2011). Government of Canada Metadata Implementation Guideline for Web Resource Discovery, 6th edition (Draft). http://www.gcpedia.gc.ca/gcwiki/images/2/23/MIG_6th_ed.doc

Treasury Board of Canada Secretariat. (2010). Standard on Metadata. http://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=18909